Check-In Reports in London
Accurate, Independent & Professional Moving In Documentation
Includes meter readings and photographic evidence throughout
Typical turnaround: reports issued within 2 working days (service dependent)
Prefer an example? View a sample report
What Is a Check-In Report?
Verifying Condition at the Start of the Tenancy
A check-in report records the property’s condition on move-in day. It confirms contents, condition, cleanliness, meter readings, keys issued and safety compliance—providing a fair, transparent starting point for both landlords and tenants.
Why the Check-In Stage Matters
A professional check-in report helps prevent misunderstandings at check-out, supports deposit protection requirements and provides essential photographic evidence for the duration of the tenancy, including a 360° photo of every room and outside spaces.
What Our Check-In Reports Include
Room by Room Documentation
Detailed room-by-room descriptions covering condition, cleanliness and any visible damage — supported with photographs.
High-Resolution Photography
High-resolution, time-stamped photographs of each room, key features and any condition issues.
Cleanliness & Presentation Assessment
An objective assessment of cleanliness, presentation and overall readiness for start of tenancy.
Utility Meter Readings
Gas, electricity, water and heat meter readings are recorded and photographed for accurate billing (where applicable and accessible).
Keys & Access Recording
Keys, fobs and access devices are recorded and photographed (where provided).
Safety Compliance Checks
Smoke alarms and carbon monoxide detectors are checked using the test button where available and photographed.
Why Check-In Reports Are Essential
Reduce End-of-Tenancy Disputes
A clear record of condition at move-in helps avoid disagreements at check-out.
Support for Deposit Claims
Independent documentation strengthens the position of both tenants and landlords if a dispute occurs.
Legal & Regulatory Compliance
Accurate check-in reports support tenancy deposit scheme requirements and good property management practice.
Fairness & Transparency
Tenants receive a precise, unbiased record of the property on the day they move in.
Protect Landlord Assets
Any pre-existing issues are documented and verified to prevent future liability.
Check-In Report Process
1. On-Site Attendance
If required, we can meet the tenant to begin the handover process.
2. Documentation & Photography
A full walk-through is completed with detailed written notes and high-resolution photographs.
3. Digital Approval Process
Digital report approvals designed to simplify and streamline the process. On completion, a PDF report is delivered promptly to all parties.
What Happens Next?
- Interim Visit Report → many landlords book an interim visit inspection mid-tenancy to stay proactive.
- Check-Out Report → an inspection that takes place at the end of a tenancy to establish if any deductions from the deposit are required.
Who Uses Our Check-In Reports?
Trusted by Property Professionals
- Letting agents
- Private landlords
- Property managers
- Estate agencies
- Build-to-rent providers
- Relocation and corporate housing companies
Areas We Cover
- Central London (e.g. W1, WC1, WC2, EC1)
- East London (e.g. E1, E2, E3, E8, E9, E14)
- North London (e.g. N1, N3, N4, N6, N10, N14)
- North West London (e.g. NW1, NW3, NW11)
- South East London (e.g. SE1, SE3, SE18)
- South West London (e.g. SW1, SW3, SW5)
- West London (e.g. W2, W5, W8, W11, W14)
- Greater London & beyond (e.g. HA0, WD3)
Related Services
Check-Out Reports
Interim Visit Reports
Digital Approval Process
360° Photos
Book a Professional Check-In Clerk in London
Ensure your tenancy begins with clear, independent and accurate documentation.