Inventory Reports in London
Accurate, Independent & Professional Property Inventories (Inventory-Only Service)
A detailed contents and condition baseline with photographs throughout
Starting a new tenancy? A check-in report is usually the right service
What Is an Inventory Report?
A detailed record of condition & contents (inventory-only)
An inventory report is a detailed written and photographic record of a property’s condition, contents and cleanliness. It provides an independent baseline showing how a property was presented at the time of inspection and helps protect all parties by recording condition accurately.
Most customers need a Check-In Report instead
In most cases, a check-in report is the correct service at the start of a tenancy, because it includes a full inventory baseline plus tenant handover details, keys issued and compliance questions.
Inventory Report vs Check-In Report
Inventory report (inventory-only)
- Full inventory baseline (written descriptions + photographs)
- Suitable when no tenant handover is required
- Often used before a tenancy starts (property setup) or during a tenancy (updates)
Check-in report (recommended at tenancy start)
- Includes the full inventory baseline (same format as above)
- Adds tenant handover details, keys issued and moving in compliance checks
- Best suited for deposit protection and end-of-tenancy comparison
- Designed to work alongside a future check-out report
For most tenancy start dates, you should book a check-in report.
When Would You Use an Inventory-Only Report?
We recommend an inventory-only report in specific situations, such as:
1) New property added to your portfolio (before tenancy begins)
If you’re bringing a new property into your portfolio and want to record condition and contents before tenant move-in, an inventory-only report provides a clear starting baseline.
2) After refurbishment or maintenance (during tenancy)
If a property has been refurbished, redecorated or upgraded during a tenancy, an updated inventory record can document the changes and condition at that point in time.
3) Appliance replacement or furniture updates
If an appliance, flooring or key furnishing is replaced, an inventory update can record the new condition and help prevent disputes later.
What Our Inventory Reports Include
Room-by-room documentation
Clear descriptions of items within the property, their condition and cleanliness, supported by multiple photos.
High-resolution photography
Time-stamped photographs documenting each room, key features and any condition notes.
Cleanliness & presentation assessment
An objective record of cleanliness, overall presentation and readiness for occupation.
Utility meter readings
Meter readings are recorded, and locations and serial numbers are noted where visible and accessible.
Keys & access notes
If keys are provided at the time of inspection, we can record key sets, fobs and access devices.
Safety compliance notes
We test smoke alarms and carbon monoxide alarms using the test button where available and record observations in the report.
Why Professional Inventory Reporting Matters
Creates an independent baseline
A professional inventory provides an unbiased record of the property’s condition at the time of inspection.
Supports dispute prevention
Clear documentation helps reduce uncertainty and disagreements.
Improves portfolio consistency
For property managers and agents, consistent reporting keeps records clear across multiple properties.
Inventory Reporting Process
On-site attendance
We attend the property and inspect each room systematically, including contents, condition and cleanliness.
Written documentation & photography
A full walk-through is completed with detailed written notes and photographic evidence.
Digital approval process
If required, inventory reports can be delivered through our digital approval process, allowing all parties to review and confirm the report efficiently.
Booking a Report — What Should You Choose?
Start of a tenancy? You likely need a Check-In Report.
A check-in report includes the inventory baseline and tenant move-in details, making it the correct choice for most tenancy start dates.
Need an inventory-only report in a specific situation?
If you’re documenting a property before tenancy begins, or updating the baseline after refurbishment, we can help.
Who Uses Our Inventory Reports?
Trusted by a wide range of professionals
- Letting agents
- Private landlords
- Portfolio and block property managers
- Estate agencies
- Build-to-rent operators
- Relocation and corporate housing providers
Areas We Cover
- Central London (e.g. W1, WC1, WC2, EC1)
- East London (e.g. E1, E2, E3, E8, E9, E14)
- North London (e.g. N1, N3, N4, N6, N10, N14)
- North West London (e.g. NW1, NW3, NW11)
- South East London (e.g. SE1, SE3, SE18)
- South West London (e.g. SW1, SW3, SW5)
- West London (e.g. W2, W5, W8, W11, W14)
- Greater London & beyond (e.g. HA0, WD3)
Most landlords book a check-in report which includes the full inventory, meeting tenants, key handover, meter readings and photographic evidence throughout.
Related Services
Check-In Reports→Most Popular
Book a Professional Inventory Clerk
If you require an inventory-only report for a specific purpose — or you’re unsure whether you need an inventory report or a full check-in — we can advise and help you book the correct service.