Digital Approval Process in London
Fully digital tenancy report approvals designed to simplify and streamline the process for landlords, agents, and tenants
What is a Digital Approval Process?
The online digital approval process removes the need for printing, posting or chasing signatures. It provides a fast, reliable and transparent way for tenants to review, comment on and approve reports online.
Key Features
- Tenants acknowledge receipt digitally before viewing the report
- 7-day window for comments, photos or correction requests
- Automatic approval after 7 days if no response is received
- Final signed report issued to landlords, agents and tenants
- Secure, fully documented and legally compliant approval process
Why Use a Digital Approval Service?
Convenience for Landlords and Tenants
Digital access eliminates postal delays and allows tenants to review reports anytime, anywhere — ensuring a smoother, more efficient approval process.
Transparency
All tenant comments, notes and supporting photos are recorded clearly before approval, ensuring both parties have a complete and accurate record.
Automated Approval
If tenants do not respond within 7 days, the system automatically approves the check-in or check-out report using the initial acknowledgment signature, keeping the process moving without manual follow-up.
Secure & Legally Compliant
Digital signatures meet legal requirements for tenancy documentation and provide a robust record for compliance, disputes and deposit adjudication.
Time-Saving & Efficient
Eliminates delays caused by paper-based processes and simplifies the management of tenancy report approvals.
How Our Digital Approval Service Works
Report Sent to Tenant
Tenants receive a secure email link directing them to view their report online.
Acknowledgment of Receipt
Before accessing the report, tenants sign digitally to confirm receipt and identity.
7-Day Feedback Window
Tenants may leave comments, request clarifications and upload supporting photos where needed.
Tenant Approval
Once satisfied with the content, tenants sign electronically to approve the report.
Finalisation and Distribution
After review and acceptance of any feedback, a final signed report is produced as a PDF and emailed to tenants, landlords and letting agents.
Who Uses Our Digital Approval Service?
- Letting Agents
- Private Landlords
- Property Managers
- Build-to-Rent Providers
- Relocation Agencies
Areas We Cover
- Central London (e.g. W1, WC1, WC2, EC1)
- East London (e.g. E1, E2, E3, E8, E9, E14)
- North London (e.g. N1, N3, N4, N6, N10, N14)
- North West London (e.g. NW1, NW3, NW11)
- South East London (e.g. SE1, SE3, SE18)
- South West London (e.g. SW1, SW3, SW5)
- West London (e.g. W2, W5, W8, W11, W14)
- Greater London & beyond (e.g. HA0, WD3)